Procurement
For all procurement requests, individuals must be familiar with Foundry and Berkeley Lab policies. It is the purchaser’s responsibility to be familiar with the Berkeley Lab’s Procurement Standard Practices (SPs) Manual. Procurement operates under these established policies and procedures.
Only those who have delegated Procurement authority may enter into contracts, modify contracts, terminate contracts or contractually bind Berkeley Lab for the purchase of goods or services.
For information about service contracts, contact David Hom, 510.486.4224
For other information, contact Suksham Barun, 510.486.6716
Travel
The Foundry assists traveling staff with understanding and navigating Berkeley Lab travel policies and procedures.
All travel to conferences that are being paid on a DOE funded project require additional DOE approval. You can request DOE approval HERE.
ALL Virtual events with or without expenses associated with them must have conference approval. If you are planning to attend any upcoming events, please use the conference request form to submit your request. You will be notified when it is approved.
All International virtual events with or without costs hosted by a sensitive country must be entered in TREX using a foreign travel authorization and they will need to have DOE approval before attending the event. Please do not register until you get the approval.
For assistance with travel arrangements, complete the Travel Authorization form and return to Suksham Barun.
For more information, contact Suksham Barun, 510.486.6716
Property
Anything purchased on Berkeley Lab funding is owned by Berkeley Lab on behalf of the Department of Energy. It is the responsibility of the custodian for LBNL property to ensure it is accounted for and maintained. Berkeley Lab applies unique barcode tags to Equipment items costing $10K or more (Controlled) and items that are Attractive by definition, highly portable, easily converted to personal use and more susceptible to theft than other property regardless of cost.
The Molecular Foundry Property Management team ensures effective and efficient management of government assets within the division. Before moving, modifying, or retiring property, please contact them.
For more information, contact the Division Property Representative David Hom, 510.486.4224 and the Division Propery Coordinator Perry Lao, 510.495.2702
Time Keeping and Time Card Sweeps
All LBNL employees (including GSRAs) must enter their own time into LETS (Lab Employee Time System) and release it for approval prior to the sweep date for the employee type.
Instructions on how to enter your time into LETS can be found here.
Instructions on approving employees’ time in LETS can be found here.
Bi-weekly paid employee time cards are swept on each Monday at 12pm. If a new month begins mid-week, there will also be an additional sweep on the 1st of the month for the last few days of the prior month.
Monthly paid employee time cards are swept a few days prior to the end of the month at 12pm. This date is not consistent from month to month based on what day the end of the month falls on and where it is in relation to the weekend.
For more information, contact David Hom, 510.486.4224
Safety and Facility Management
Please contact Carleton Falzone, 510.486.7679, with any questions or concerns about:
- Ergonomics
- Furniture
- Waste Handling and Management
- Building Management
- Sample Shipping
- Bringing equipment to the Foundry/New equipment inspections
Annual Performance Review
Berkeley Lab’s annual Performance and Career Management Process (PMP) provides a valuable opportunity for staff to talk with their supervisor about their goals and how they relate to the Foundry’s broader Division goals, and to reflect on their performance and development.
To help facilitate this discussion and to provide guidance through the process, the Foundry’s Division Staff Committee (DSC), which is made up of the FDs, has developed the following document to assist Foundry staff.
Additionally, this document contains a list of components and activities that generally contribute to being successful at the Foundry.
The Foundry’s Career Development Committee generated this list of questions to remind you of career development accomplishments and potential development needs when completing your PMP self-assessment, and also created a planning guide/template to help you keep track of accomplishments throughout the year.
Finally, Berkeley Lab’s IDEA office has a list of sample IDEA Goals and Accomplishments that may be helpful as well.
If you have HR related questions, such as questions about drafting and delivering performance reviews, contact Dina Michail, Sr. HR Division Partner, 510.486.4076
Molecular Foundry Family and Medical Leave Information and Guidelines
We all have times when we need to put family responsibilities first. If you need to take time off from work to care for a family member who needs your help—or because of a serious health condition of your own—then you may be eligible to take a period of leave per Berkeley Lab policy or collective bargaining agreement (CBA) for represented employees. This leave can provide a respite from work obligations so you can focus on what you and your family need. The Molecular Foundry encourages and assists all members of its workforce to take full advantage of Berkeley Lab policies or CBAs that accommodate extended absences from work, including family and parental leave.
The Molecular Foundry has also developed a set of internal procedures and practices that apply to our staff to ensure employees are made aware of their rights, to ease the transition into and back from family and medical leave, and to adjust performance goals and responsibilities to accommodate staff needs during these challenging times.
Energy Sciences Area Hiring Guide
The Energy Sciences Area has developed this guide which lays out best practices for minimizing bias in hiring and helping to recruit top talent to the Energy Sciences Area, consistent with recommendations from Human Resources: Talent and Acquisition. This document also aims to outline practices that, when implemented, have been shown to promote diversity, equity, and inclusion in hiring. The guide should be the basis for any recruited career or career-track position, including scientific staff and operations staff. Additional information about LBNL-level hiring processes can be found here.
